Overview: Recurring Meetings allow the meeting host to schedule meetings that automatically repeat on a predefined schedule. The system supports flexible recurrence patterns, including:

• Daily meetings
• Weekly meetings
• Monthly meetings
• Yearly meetings

Additionally, the meeting host can enable automated email reminders for registered participants before the meeting starts.

Important: Email reminders require the Register Meeting feature to be enabled. For registration setup instructions, see the Register Meeting documentation.

Creating a Recurring Meeting #

To create a recurring meeting:

1. Open the meeting creation page>Click to Add New Meeting
2. Enable the Recurring Meeting toggle.
3. Configure the recurrence settings.
4. For Email reminders, enable:
   • Meeting Registration
   • Email Reminder Notifications
5. Publish the meeting.

Recurrence Options #

Once the Recurring Meeting option is enabled, the meeting host can be configured to repeat.

Daily Recurrence #

Select Daily to repeat the meeting every day.

Options include:

• Daily repetition
• Recurrence time
• Meeting duration

Example: A daily standup meeting is scheduled every day at 10:00 AM.

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Weekly Recurrence #

Select Weekly to repeat the meeting on specific weekdays.

Available Options #

• Select one or multiple weekdays
• Configure repetition intervals using Repeat Every

Repeat Every #

Value	Meaning
1	Every week
2	Every 2 weeks
5	Every 5 weeks

Example: A meeting that repeats every 2 weeks on Monday and Thursday.

Monthly Recurrence #

Select Monthly to repeat the meeting on a specific date each month.

Available Options #

• Select recurrence date
• Configure meeting time
• Set meeting duration

Example: A meeting is scheduled on the 15th of every month.

Yearly Recurrence #

Select Yearly to repeat the meeting annually.

Available Options #

• Supports all months of the year, from January through December.
• Select recurrence month
• Select recurrence date
• Configure meeting time
• Set meeting duration

Example: An annual planning meeting is scheduled every January 10.

Email Reminder Notifications #

Recurring meetings support automated email reminder notifications.

The meeting host can notify participants before the meeting starts.

Prerequisite #

To enable email reminders: Register Meeting must be enabled

For registration setup instructions, see the Register Meeting documentation.

Important: To ensure email reminders are delivered successfully, an SMTP plugin must be configured on your website. Kindly verify that your email settings are set up properly.

Available Reminder Options #

The meeting host can choose one or multiple reminder times.

Supported reminder schedules include:

• Both (24h and 1h before)
• 24 hours before the meeting
• 1 hour before the meeting
• 30 minutes before the meeting
• 25 minutes before the meeting
• 15 minutes before the meeting

Multiple reminder options can be enabled simultaneously.

Example #

The meeting host may choose:

• 24 hours before
• 1 hour before

Participants will receive both reminder emails.

Sending Reminder Emails Manually #

After publishing the meeting:

1. Open the Meetings section in FlexMeeting.
2. Locate the recurring meeting.
3. On the right-side panel, open the Reminder option.
4. Click Send Reminder Email.

Reminder Delivery Options #

The meeting host can send reminder emails to:

• A specific participant
• All registered participants

Only users registered for the meeting will receive reminder emails.

How It Fits Your Workflow #

Daily Team Standups #

Perfect for teams running daily check-ins, progress updates, or internal sync meetings. Set a recurring schedule once and automatically run meetings every day without manual setup.

Weekly Client & Business Meetings #

Ideal for agencies, businesses, and remote teams managing recurring weekly meetings with clients or team members. Flexible weekly scheduling allows meetings on one or multiple weekdays.

Online Classes & Coaching Sessions #

Perfect for educators and coaching programs running recurring live classes. Combine recurring meetings with registration and email reminders to keep students informed and improve attendance.

Webinars & Community Events #

Useful for membership sites and webinar hosts running recurring events with automated reminder emails to increase participant engagement and attendance.

Participant Experience #

When a participant registers for a meeting:

1. The participant receives registration confirmation.
2. Reminder emails are sent based on configured schedules.
3. The email includes meeting information and join access.
4. Participants can quickly join the meeting directly from the email.

Important Notes #

• Email reminders only work for registered users.
• Registration must be enabled before reminder notifications can be used.
• Multiple reminder schedules can be configured.
• Weekly recurrence supports multiple weekday selections.
• Reminder emails can be sent manually after publishing the meeting.

Video Tutorial #